Event Rules

There are three sets of rules that you need to adhere to as a Registered SOS Radio Week Station. One from the SOS Radio Week organisers and two from the RNLI. Don’t worry though, there’s nothing sinister here designed to trap you, it’s all pretty much common sense.

Please ensure that all participants in your party have read and agree to be bound by these and the RNLI rules before operating.

SOS Radio Week Rules

The following rules are in place to protect you, the organisations we are promoting and third parties.

  1. Never operate within close proximity of a lifeboat or coastwatch station without first contacting the station for permission. These stations contain sensitive electronic communications and radar systems that are vital to the work they perform and any disruption to these systems by your operating could have serious consequences.
  2. If you have obtained permission to operate within close proximity of a lifeboat or coastwatch station… 
    1. always perform a radio check with the station’s personnel to ensure that your transmissions will not cause any undue interference to their systems.
    2. always stop transmitting immediately when requested to do so by personnel from the station. 


Use of the RNLI logo

Being a Registered SOS Radio Week Station entitles you to use the SOS Radio Week logo on your website, QSL cards and any other publicity material that you produce e to publicise your event.

However, being Registered SOS Radio Week Station does not entitle you to use any RNLI logo on any of your publicity material (be they leaflets, clothing, web sites, QSL cards etc.) unless you have the express written permission of the RNLI.

RNLI Event Terms and Conditions

The RNLI is very grateful to those who wish to fundraise in aid of the RNLI. To protect the RNLI’s good name, and to protect those who support the RNLI, if you wish to raise money in aid of the RNLI you must agree to and comply with the following:

  1. In these terms and conditions references to an activity includes all types of fundraising events and activities.
  2. If you are organising an activity to raise money in aid of the RNLI you agree to:
    1. Be responsible for all costs and expenses relating to the activity;
    2. Be responsible for the safe conduct of the activity and take all steps necessary to protect the health and safety of activity participants and spectators, including carrying out all necessary risk assessments, providing all necessary safety equipment and the supervision of participants and spectators;
    3. Obtain and maintain appropriate insurance for the activity, to cover, in particular, risk of injury or death to participants and spectators;
    4. Comply with all applicable laws and regulations of any country in which the activity is to take place or be publicised, and obtain all necessary licences and consents, in relation to the conduct of the activity; and
    5. Comply with all relevant Institute of Fundraising Codes of Practice.
  3. In relation to all activities (whether organised by you or someone else) you:
    1. Agree to comply with any safety guidelines or other activity rules;
    2. Accept that the onus is on you to ascertain whether there are any risks associated with you taking part in the activity and confirm that you are not aware of any medical condition or impairment that may be detrimental to your health if you participate in the activity. If you become aware of any such medical condition or impairment you will withdraw from the activity. If you are in any doubt as to your physical ability to take part in the activity you must consult your doctor;
    3. Accept that you are taking part in and/or organising the activity on your own initiative and agree to participate in the activity entirely at your own risk; and
    4. Agree that you will not hold the RNLI, its officers, employees, volunteers or agents liable for any loss, injury, damage or costs that may result from the activity or your participation in it caused in any way other than through the negligence of the RNLI. We recommend that you obtain personal accident insurance cover for any activity involving risk of injury.
  4. If a claim is made against the RNLI in relation to the activity or arising out of any breach by you of these terms and conditions, you agree to reimburse the RNLI for any sums which the RNLI pays as a result of that claim including, but not limited to, any associated legal or other costs and expenses.
  5. You agree to make clear that you are raising funds in aid of the RNLI and will not indicate or imply that you represent the RNLI or that your activity is run by the RNLI.
  6. You must only use any sponsorship forms, posters, banners, leaflets, badges or other RNLI materials provided to you by the RNLI (whether in hard copy or electronic form) (“RNLI Materials”) in connection with the specific activities which you have notified the RNLI of and in connection with which the RNLI has authorised you to raise money in aid of the RNLI (“Notified Activities”). You must not use any RNLI Materials in connection with any other activities without first obtaining the RNLI’s written approval.
  7. The RNLI provides pre-designed fundraising materials for you to fill in with your activity details and use to promote your activity. You must not use the RNLI name or logo nor any other RNLI trade marks (“RNLI Trade Marks”) nor any images of the RNLI’s lifeboats, lifeboat crews, lifeboat stations, beach lifeguards or beach lifeguard units (“RNLI Images”) on materials created by you without the RNLI’s prior approval (see – Request to use RNLI Trade Marks or RNLI Images in fundraising materials).
  8. You agree:
    1. To comply with the Fundraising in aid of the RNLI – Your essential guide booklet and any other fundraising or other guidance issued to you by the RNLI;
    2. Not to take any costs relating to your activity out of funds raised unless:
      1. This has been agreed with the RNLI; and
      2. You have made this clear to sponsors and other donors before asking them to sponsor you/make a donation/buy a ticket etc.
  9. If you send us any photos or video of your activity you agree that the RNLI may publish or broadcast them to publicise the work of the RNLI and to promote fundraising in aid of the RNLI.
  10. You agree that you will not do anything to harm the RNLI’s good name and reputation.
  11. You must not use the RNLI Trade Marks nor any RNLI Images to promote your business (nor that of anyone else) without entering into an appropriate corporate relations agreement with the RNLI. In particular, you must not use the RNLI Trade Marks, RNLI Materials nor RNLI Images on or in relation to any of your products or services or on the packaging, advertising or promotional materials for your business, products or services nor as part of any domain name.
  12. If requested to do so by the RNLI, you agree to immediately stop fundraising in aid of the RNLI and return to the RNLI any RNLI Materials you have. You agree that if this happens you will immediately:
    1. Return any funds you have raised in aid of the RNLI to your sponsors or to any persons who have paid to take part in your planned activity (if the activity has not yet happened) and then immediately pay any money (not returned in this way) to the RNLI; and
    2. Stop using any RNLI Materials you still have and return them to the RNLI (or destroy them if asked to do so by the RNLI) and delete any electronic copies you have of the RNLI Materials.